Licensing Axpert

Licensing Axpert

Read this chapter to know more on licensing.

Axpert Licensing

This licensing has been made more suitable for rapid adoption.


•    Customer – End user of the Axpert software.

•    Partner – A value added reseller who develops apps/products on Axpert and sells it to their customer.

•    License controller (LC) – Is an employee of Agile who issues licenses to partners and customers.

•    Licensing app – An app used to issue licenses to partners and custom­ers. Only the LC will have access to this app.

•    Agile Licensing server (ALS) – This server controls the licensing of Ax­pert at various customer locations.

•    Evaluation copy – Allows users to develop and use an app. The app will allow entry of only 500 records in any form in the app. Subsequently, only 10 transactions per session will be allowed. The duration between the log­in time and the logout time of a user is called a session. This will work only for 30 days.

Types of Licenses

Partner license – This license is intended for partners desiring to develop apps/products for their customers. Using this license, you can do the fol­lowing:

•    Develop new apps/products.

•    Usage restrictions of an evaluation copy are applied.

•    Must renew this license every year.

•    A partner license is tied to the machine. It will get auto validated with Agile server every month

Developers license – Intended for end user companies who need cus­tomizing capability of their app.

•  This will work only on the app licensed to the customer.

•     It can also connect to the app prefixed with Dev_<AppName> or Test_<AppName>. When connected to this instance, the transaction re­striction will be applied to these instances. They can be used as develop­ment and test instances.

   •  No new application can be developed.

End user license – Apps developed on Axpert need end user license to run as a full version.

•     Any one machine in the end user LAN in case of desktop version and the web server in case of web version will be registered with Agile. All ma­chines need not be registered as in the current practice.

•    End users licenses are based on the following factors:

      • number of users

      • number of tstructs and iviews

   •    expiry date

      • number of transactions   

Distributor license – There are partners who pay an annual fee and enroll as gold or silver partners. They have free access to the limited version of Axpert run time. This limited version restricts the number of transactions that may be entered by the end user. The limited version of Axpert is li­censed through a distributor license. It is the same as end user license but with a transaction restriction. End users will also have an option to top up once they reach the limit after making a payment. An option to effect the top up will be available to LC and the customer in ALM.

Site license – This license is given to the remote locations that are con­nected to a central location through Axpert data router. This is same as the end user license except for tying it to one main instance named central lo­cation. This cannot run without a periodic connection with the central loca­tion.

Processor license – This is same as end user license without any limit on number of transactions or users.

Licensing Process


Installing Axpert

You can download and install Axpert from Agile cloud or, else you can install it from a CD.

whenever you install Axpert, it will work as an evaluation copy till it is reg­istered. To register an Axpert app, the user must purchase the licenses for the app. Every Axpert app is licensed.

Registering Axpert

Axpert needs a valid license to login Axpert/Axpert.NET applications.

Agile introduces different Editions of Axpert License suitable for small, me­dium and large enterprises, and any type of business environment. Cus­tomers are free to select the Axpert License Edition according to their business requirements.

Once you install Axpert, you must activate the Axpert license to login Ax­pert. During the login process, if Axpert is not able to find a valid license, it will pop up the Activation Screen as shown below to activate a license.


The above highlighted license editions (Evaluation & Partners Edition) will be tied up with individual system ids. So, Axpert will allow the users to login to any Axpert Application developed in any type of databases (Oracle, MS SQL, MySQL & PostGre)  installed in any systems. For more information on usage and restrictions, refer Information’s Area of the Axpert License Activation screen.

All other type of Axpert License Editions (End User, Developer, Distribu­tion, Site and Processor Editions) license are stored in the respective Ax­pert Schemas and only one license activation is required from 9.8 version onwards. In the new Axpert licensing methodology, Axpert uses a windows service application Axpert License Manager(ALM), which needs to be in­stalled and configured in one of the systems that must be switched on for 24/7 in Customers LAN.

DB Server is the preferred system for ALM to install. In Axpert.NET appli­cation, it can be App Server also, but it depends on Customer environ­ment.

Configuring Axpert License Manager (ALM)

Axpert License Configuration (ALC) is a separate installation kit available in Product Installation Kit. It can be distributed separately also, as and when required by Customers.

Axpert License Configuration Installation Kit contains a standalone appli­cation ALC EXE for the easy configuration of ALM. ALC is an UI applica­tion for creating/configuring connection from ALM to Axpert Db Schemas and for installing windows service application as shown below.


Users must enter the required information to create db connections. Once you finish entering the relevant information, you will be able to “Test Con­nection”.


Once the connection is tested successfully, “Save Connection” option will be enabled as shown below.


Once db connection is created successfully, Install/Uninstall Axpert Li­cense Manager (ALM) Services option will be enabled as shown below. When you click this button, ALM windows service will be installed in the system if ALM DLL is available in the ALC exe folder.


Once ALM is installed successfully, users can verify the same through Task Manager or windows Services if required, which would be running as a service as shown below.


The same button can be used to uninstall the service as and when required by the user.


When the user clicks Yes, the Axpert License Manager will be uninstalled.

Axpert license activation screen will pop up the following message if ALM is not installed and connected to the concerned Axpert application schema when a user tries to activate any type of Axpert License Editions as (End User, Developer, Distribution, Site and Processor).


Once ALM is installed and connected to Axpert schema, users can acti­vate the Axpert license using App Key/Activation key obtained from Agile. Once the user clicks on the activate button, Axpert will make a web service call to Agile License Server and the web service would return the license string, after the required verifications at server. If any verification steps are failed at Agile Server, the web services will send an error message and the user can check the same with Agile License Team accordingly.

Once the license is activated successfully, you can login to an Axpert ap­plication and verify the license parameters such as type of license, no. of users, expiry date, no. of transaction and so on. You can see the licensed information on the screen as shown below.


Axpert & ALM handshake

Though you run ALM on any machine in Customers LAN for 24/7, windows services might stop running due to unexpected system errors and patch updates. In such cases, it is not advisable to stop Axpert logins all of a sud­den for end users as they might not be knowing about ALM other than Ad­ministrative users. To overcome this situation, Axpert provides repeated messages to end users as and when required as shown below with a buf­fer period of 15 days.

If ALM not running for more than five days, login screen appears as shown below.


If ALM not running more than 10 days, login screen appears as shown be­low.


If ALM not running more than 15 days continuously, login screen appears as shown below and the user cannot login Axpert further.


Frequently Asked Questions

•  How Axpert Developers/Users will connect to Production / UAT Instanc­es for some changes in structures/definitions since the Build Mode is avail­able only in Partner Edition & Developer Edition? Also, what is the difference in Partner Edition & Developer Edition? 

•  How do you restrict the run time usage restrictions of different license parameters and scenarios? 

•  How to protect the copy of Axpert Cloud/In-house build application? 

How Axpert Developers/Users will connect to Production / UAT Instances for some changes in structures/defini­tions since the Build Mode is available only in Partner Edi­tion & Developer Edition? Also, what is the difference in Partner Edition & Developer Edition?

The partner edition is tied up with individual system ids and Axpert devel­opers can login to production/UAT or any instances in any databases if the usage restrictions such as no. of transactions per session and total no of transactions and so on are applied.

The developer edition is activated based on the following conditions:

•  A developer edition must be tied to a user edition License, which can be cross checked during the activation of developer edition.

•  Developer edition license is tied up with one of the systems in LAN, where ALM is running.

You can activate the developers edition in development/test instances. Customers’ must request for the required number of development/test in­stances for a particular application. Accordingly, LC provides the activation key for development/test instances if usage restrictions are applied. After activation, the Axpert screen displays “This product is licensed to : INTER­NAL [Dev/Test Instance].

The below option provides end users to top up once they reach the limit after making a payment. As per the business agreement, LC would be making the required changes like increasing the no. of transactions, ex­tending the expiry date and so on, in Axpert Licensing DB for the particular App Id/Activation key. The Axpert admin users can refresh the existing li­cense as shown below after making the payment.


End users can activate the developers edition at production/UAT instance or the site edition at central location as shown in the image below. These options will be available to Axpert admin users as per the End User Li­cense parameters.


How do you restrict the run time usage restrictions of dif­ferent license parameters and scenarios?

•  Restrict multiple session logins for the same user.

Scenario 1:

•  If you have activated Axpert using evaluation/partner/developer’s edition and when the user performs more than 10 transactions, the user gets the following message:


Scenario 2: 

•  If you have exceeded the number of transactions than the licensed trans­actions in any editions except processor edition, then the Axpert displays the message as shown in the image below and the user will not be allowed to save more transaction for that particular tstruct.


Scenario 3:

If the number of users exceeds in case of licensed edition as well as in Ax­users table, then the Axpert will not allow you to save any new user.


Scenario 4:

If the number of build users exceeds the licensed users, the Axpert will not save any new user further.

Scenario 5:

If the number of tstructs exceeds the licensed tstructs, the Axpert will not save any new user.

Scenario 6:

The license information button becomes RED and prior to 10 days, the Ax­pert displays the hint about the license expiry. According the customer re­quirement, you can configure the timings and license expiry intimations message.


How to protect the copy of Axpert Cloud/In-house build application?

Apps downloading from Cloud to on premise needs to be copy protected. To achieve this, we have introduced Product ID for each App available in Cloud. This product id will be encoded in license string once license is is­sued to Apps. We are encoding the same product id with the structure name and saving it with individual structure XML. During the run time of the application, the product id in license string will be cross-checked with the product id available in structure xml. If there is a mismatch, system will show the appropriate error message during structure loading. As of now, Axpert is licensed with a predefined product id 100.

The following applications are available in Licence DB Product Master.


To copy protect the cloud apps, follow the steps mentioned below:

•  Once a new application is developed and ready to sell or upload to Cloud (for eg:-GST), a new Product Code would be updated in the application structures before selling/uploading to Cloud and the technical head must know this.  

•  Once the product code is generated, inform the same to LC.

•  LC updates the Product Master records in Licensing DB according to the Technical Head’s information.

•  LC issues the End User license edition for the particular Application ac­cording to the business agreement.

•  Developer/Site Editions tied up with this particular End User License Edi­tion will have the same Product Code. If the Product Code is different, li­cense activation will fail.

•  During the run time, all other licensing parameters will be verified along with Product Code.